It’s no secret the construction industry has been facing shortages in building materials, along with a lack of workers. These items are out of our control, so it’s important to prevent delays where we can. Here are a few tips to keep your project running on time:
1. Communicate– Make sure there is proper communication between all parties involved in the project. Project Managers should be checking in with staff, along with vendors, to track progress. Updates should be relayed to customers in a timely manner to ensure everyone is on the same page moving forward. This area is most important in retaining customers and ensuring they recommend your business to a friend or family member.
2. Set Expectations– Set realistic expectations with customers and your staff. Supply shortages and increased demand have caused projects to become delayed longer than expected. Going into these situations with an open mind is important to create lasting relationships between all parties.
3. Utilize Checklists– Make sure staff is keeping track of where they are on a project by creating checklists. Once a milestone has been reached, update the list immediately. Staying on top of this will keep the project organized and create less questions later. Doing this is helpful not only to yourself, but to the customer who wants to understand where the project stands.
4. Use Technology– Technology has made our lives easier in many areas, and the construction industry is no different. Software is easily accessible to decrease workflow issues. Make sure your team is trained on applicable software and have them update projects along the way, rather than having them try to remember once it’s been completed.
Examples of workflow management for Construction Companies:
A. Kahua | https://www.kahua.com/
B. Procore | https://www.procore.com/
C. SmartSheet | https://www.smartsheet.com/
5. Assign Roles– Make sure team members are being utilized in the areas that make most sense based off their skillset. If there is a portion of the project that is being delayed, reassign them to other job sites or tasks in the meantime. This can help maximize productivity.
6. Celebrate Milestones– Productivity will increase when milestones are celebrated. Be sure to acknowledge the work your team has performed, whether their task seems big or small. Each person is vital to the success of the project and this small gesture will keep team members motivated.
7. Have a Contingency Plan– Projects rarely go as planned, and changes must be made. It’s best to have a plan in place so progress can continue. Discuss alternative products, what to do in the case of a storm, and more with your staff and customer base. Being able to adapt easily while still reaching deadlines will result in a higher level of satisfaction, which could lead to more referrals.
No two projects are alike. What works for one may not work for another, and it’s important to implement habits that result in long term success. Try these tips and see if they work for you!